Stock

The Stock screen is where your front-of-house team keeps the POS in step with what is actually on the shelf. You can see current stock levels, flag items that are running low, receive new deliveries, and record loss when something is broken, used in-house, or goes missing.

Before you start, pick your team profile from the prompt. The active operator is shown as a chip at the top of the screen and is recorded against every adjustment you make. Tap the chip to hand over to another team member.

What you see on the screen

Each tracked item shows as a tile with:

• Item name and code
• Category and, where set, subcategory
• On hand — the current quantity in stock
• Units — shown when an item is counted in smaller units (for example, bottles inside a case)
• Low stock warning — the threshold that triggers the Low Stock badge
• A status badge in the top-right corner: In Stock, Low Stock, or Out of Stock

Only items set up as Stock or Consumable appear here. Service-only items and items that are not tracked for stock are not shown.

Finding an item

Use the search box at the top to find an item by name, code, description, or category.

Tap the filter icon to narrow the list by:

• Item Type — Stock or Consumables
• Stock Availability — In Stock, Low Stock, or Out of Stock
• Category and subcategory

On desktop, the category filter also has its own selector next to the filter button. Filters combine, so you can, for example, show only Low Stock items in a single category.

Low stock

An item shows the Low Stock badge when the quantity on hand is at or below the low-stock threshold set for that item. Once the quantity reaches zero, the badge switches to Out of Stock.

Low-stock thresholds are set per item in the main Acqui App. If you need to change a threshold, ask a manager — it is maintained alongside the rest of the item’s record.

Receiving stock

Use Receive Stock when a delivery arrives or you are correcting an under-count.

1. On the tab selector at the top right, make sure Receive Stock is selected.
2. Tap each item you are receiving. It is added to the panel on the right (or a drawer on smaller screens) with a quantity of 1.
3. Adjust the quantity using the – and + buttons, or tap the quantity field to type a value.
4. Add optional Notes — for example, a delivery note number.
5. Review the Total quantity and the Operator shown in the summary.
6. Tap Receive Stock to save.

The on-hand quantity updates as soon as the adjustment is saved, and the tiles refresh to show the new totals.

Recording stock loss

Use Record Loss when stock needs to come off the count for any reason other than a sale — breakage, in-house use, wastage, spoilage, theft, or a correction after a physical count.

1. Switch the tab at the top right to Record Loss.
2. Select a Loss Reason. The available reasons are:
   • Usage
   • In House
   • Breakage
   • Lost
   • Theft
   • Wastage
   • Spoiled
   • Other
3. Tap each item affected and set the quantity to remove.
4. Add Notes — this is the audit trail for the loss, so include what happened, who was involved, and anything a manager will need later.
5. Tap Record Loss to save.

The reason and notes stay with the adjustment so a manager can review it later. Every loss reduces the on-hand quantity immediately.

Tips

• The summary on the right always shows the Operator and Total quantity for the current adjustment before you save it.
• Tap Cancel to clear the current adjustment without saving.
• Tap the small x next to an item in the summary to remove just that line.
• If you need to switch between receiving and recording loss, do it before you start — switching tabs clears the current draft.

Related pages

• For setting up items, categories, and low-stock thresholds, see the stock pages in the Acqui App docs.
• For end-of-day totals and stock warnings on the daily report, see Reports.