Journal

The Journal is a complete, read-only audit trail of every financial entry recorded in your company. Entries are created automatically by sales, payments, POS transactions, supplier invoices, and bank reconciliation — giving you a unified view of every debit and credit across your business.

Accessing the Journal

Navigate to Finance > Journal from the main menu. The page displays all journal entries in a searchable, filterable table with live updates.

Metrics

The header cards summarise key totals for the current filter selection:

Metric	Description
Total Amount	Net value of all entries in view
Entries	Count of journal entries
Paid	Value of entries with a paid status
Refunded	Value of refunded entries
Cancelled	Value of cancelled entries

Filtering and search

Filter	Options
Search	Filter by linked type, profile name, or notes
Date field	Choose whether the date range applies to Created, Updated, or Transaction Date
Date range	Predefined rolling ranges or a custom from/to window
Status	Filter by entry type (e.g. Paid, Refunded, Cancelled)
Source	Filter by the originating system (e.g. POS Sale, Client Invoice, Supplier Invoice)
Auto-assigned	Show only entries where the account was assigned automatically or manually
Columns	Show or hide individual table columns

Table columns

Column	Description
Created	When the entry was recorded in Acqui
Updated	When the entry was last modified
Transaction Date	The date the underlying transaction occurred
Linked Type	The source document type (e.g. POS Sale, Client Invoice, Expense)
Profile Name	The staff member or profile associated with the entry
Entry Type	The classification of the entry (e.g. Paid, Refunded, Cancelled)
Amount	The entry amount in your company currency
Currency	The currency the amount is recorded in
Tax Code	The tax code applied to the entry
Tax Rate	The percentage rate for the applied tax code
Tax Amount	The calculated tax amount
Notes	Any notes recorded against the entry
Linked Number	The reference number of the source document

Entry sources

Journal entries are created automatically by the following transaction types:

Source	When entries are created
POS Sale	At the time of sale — cash, card, and tip entries are recorded separately
Client Invoice	When an invoice is paid, refunded, voided, or cancelled
Supplier Invoice	When a supplier invoice is recorded
Expense	When a staff expense is submitted
Cash Book	When a manual cash book entry is created or edited
Bank Transaction	When a bank transaction is classified or reconciled
Stripe	When a Stripe invoice line, payment, or refund is processed

Journal entries cannot be created or edited directly from this page. To correct an entry, update the underlying source document (e.g. edit the invoice or cash book entry).

Scheduling a report

Click the Schedule icon in the table header to export or schedule a delivery of the current filtered view.