Trial Balance
The Trial Balance summarises the debit and credit balances for every account in your Chart of Accounts over a selected period. It is used to verify that total debits equal total credits — a fundamental check on the accuracy of your double-entry bookkeeping.
Accessing the Trial Balance
Section titled “Accessing the Trial Balance”Navigate to Finance > Trial Balance from the main menu.
Running a report
Section titled “Running a report”The Trial Balance is an on-demand report. Configure the parameters and click Run to generate it.
- Set the From Date (defaults to the start of the current year).
- Set the To Date (defaults to today).
- Click Run.
Metrics
Section titled “Metrics”Once the report is generated, the following are shown:
| Metric | Description |
|---|---|
| Period | The from and to period labels for the selected date range |
| Account Count | The number of accounts with activity in the period |
| Balance Status | A warning is shown if total debits do not equal total credits |
Table columns
Section titled “Table columns”| Column | Description |
|---|---|
| Code | The account code (displayed in monospace) |
| Account | The account name |
| Category | The account category (Asset, Liability, Equity, Revenue, or Expense) |
| Debit | The total debit balance for the account in the period (shown only if greater than zero) |
| Credit | The total credit balance for the account in the period (shown only if greater than zero) |
A summary row is pinned to the bottom of the table showing the total debits and total credits across all accounts.
Interpreting the Trial Balance
Section titled “Interpreting the Trial Balance”A correctly balanced set of books will show equal totals in the Debit and Credit columns. If the totals do not match, a warning is displayed — this indicates a data inconsistency that should be investigated.
Individual accounts will appear in either the Debit or Credit column depending on their normal balance:
| Account type | Normal balance |
|---|---|
| Assets | Debit |
| Expenses | Debit |
| Liabilities | Credit |
| Equity | Credit |
| Revenue | Credit |
Sorting
Section titled “Sorting”Click any column header to sort the report by that column.