Timesheets

Timesheets record the time your team spends on client jobs. Approved time feeds the linked Job’s profitability figures and can be billed onto a Client Invoice.

Key fields

Field	Purpose
Team Member	The profile logging the time. Required.
Job	The job the time is being logged against. Required.
Start, End, Break (minutes)	Times for the entry. Duration is computed from start − end − break.
Hourly Rate Applied	The team member’s cost-to-company rate, captured when the entry is submitted.
Charge-Out Rate Applied	The billable rate, captured when the entry is submitted.
Status	`draft`, `submitted`, `approved`, `rejected`, `invoiced`.
Notes	Anything relevant to the time logged.

Both rates are snapshotted from the team member’s profile at submission time. Changing the profile’s rate later does not retroactively change approved or invoiced entries.

Status lifecycle

Status	Meaning	Who changes it
`draft`	Still being edited. No rates are locked.	Submitter
`submitted`	Locked for manager review; start/end/break can no longer be edited.	Submitter
`approved`	Manager has signed off. The entry now counts toward the job’s actual cost.	Manager
`rejected`	Manager sent it back. A Rejection Reason is required and the entry returns to draft for editing.	Manager
`invoiced`	The entry has been billed on a client invoice. No further changes.	Set automatically when invoiced

Accounting impact

Approving a timesheet does not affect your ledger directly. The time cost feeds into the Job’s profitability figures for reporting — it only becomes a real accounting transaction when the hours are invoiced to the client, or when the labour cost is captured through payroll or a supplier invoice.

Billing timesheets

On a Client Invoice, add a line item and link it to the job. If you are billing time, use the charge-out rate as the unit price and the duration as the quantity. Invoicing the line marks the linked timesheet entries as invoiced and feeds the invoice total into the job’s actual revenue.

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