Team

The Team list is where you keep every person who works in your company — full-time staff, part-time staff, contractors, and anyone else who needs to sign in to Acqui or be recorded on a timesheet, invoice, or POS sale. Open it from Team Management → Team.

The team grid

The grid shows each team member as a row with:

Column	What it shows
Avatar	Profile picture — initials are used when no image is set.
First Name, Last Name	Their name as it appears on invoices, timesheets, and POS receipts.
Email	The sign-in email. Also where invites are sent.
Phone	Work phone number.
Hourly Rate, Rate Currency	Cost to the business — used on their timesheets.
Charge-Out, Charge-Out Currency	Billable rate — used when time is invoiced to a client.
Status	`Invited`, `Active`, or `Inactive`.

Use the search box to find a team member by name or email. Filter by status to see only people who still need to accept their invite, for example, or to review anyone who has been deactivated.

Statuses

Status	Meaning
`Invited`	An invite has been sent but not yet accepted. The person cannot sign in yet.
`Active`	The account has been activated and the person can sign in. Their time, expenses, and sales attribute to them.
`Inactive`	The account has been deactivated. The person can no longer sign in, but all their historical records stay intact for reporting.

Adding a team member

Select the + (Add) button at the top of the grid.
Fill in First Name, Last Name, and Email. Email is how they sign in, so it must be unique.
Set Phone, Hourly Rate, and Charge-Out Rate — including the currency for each rate. Rates can be updated later.
Optionally add Social Profile links (LinkedIn, Facebook, Instagram, X, YouTube, TikTok, Pinterest).
Optionally upload a profile image (.jpg or .png).
Save Profile.

The new team member receives an email invite and appears in the grid with status Invited. Once they accept the invite and set a password, the status flips to Active.

Rates explained

Hourly Rate is what the time costs you. When a timesheet is approved the cost amount is calculated from this rate and feeds into the linked job’s actual cost.
Charge-Out Rate is what you bill the client. When you invoice time on a Job, this is the rate that goes on the invoice line by default.

Rates are snapshotted onto a timesheet when it is submitted, so changing someone’s rate later only affects new timesheets — existing approved or invoiced entries keep the rate that was current at the time.

The team profile drawer

Selecting a row opens the Team Profile drawer — a single view that combines the person’s editable details on top with tabs beneath for everything they’ve touched in Acqui. Tabs are only visible if you have permission to see the underlying program:

Tab	What it shows
Tasks	Tasks assigned to this person.
Expenses	Expenses they’ve submitted.
Invoices	Client invoices they raised or are named on.
Supplier Invoices	Supplier invoices they recorded.
POS Sales	POS sales attributed to them as the server.
Tab Rounds	Rounds they added to tabs at the POS.
Cashbook	Cashbook entries they recorded — floats, cash-offs, petty cash.
Timesheets	Time they logged against jobs.
Journal	Journal entries they triggered.

Each tab is its own mini-list with search, filter, and date-range controls so you can dig into a single person’s activity without going back to the main program. Selecting a row in any tab opens the full record drawer.

Editing a team member

Open the profile, update the fields you need — rates, contact details, image, social profiles — and Save Profile. Changes take effect immediately.

Deactivating a team member

When someone leaves, set their status to Inactive. They lose sign-in access but all their historical records (timesheets, expenses, POS sales, journal entries) stay intact for reporting. You can reactivate later if they return.

Permissions

Permissions — which programs and actions each person can access — are managed separately on the Permissions page. Adding a team member creates the profile; granting access to programs is a second step.

Permissions — control which programs each team member can access.
Work → Timesheets — log and approve time against jobs.
Settings → My Profile — how a team member edits their own details.