Cash Book
The Cash Book provides a chronological record of all cash transactions, giving you a real-time view of your cash position. Use it to record manual cash movements, petty cash entries, and other transactions that fall outside invoices or POS sales.
Accessing the Cash Book
Section titled “Accessing the Cash Book”Navigate to Finance > Cash Book from the main menu.
Metrics
Section titled “Metrics”The header cards summarise the current filtered view:
| Metric | Description |
|---|---|
| Total Value | Net value of all entries in view |
| Entries | Count of cash book records |
| Paid | Value of entries with a paid status |
| Reconciled | Value of entries that have been reconciled |
| Unreconciled | Value of entries not yet reconciled |
Filtering and search
Section titled “Filtering and search”| Filter | Options |
|---|---|
| Search | Filter by notes, name, profile name, client name, client contact name, description, linked name, or linked number |
| Date field | Choose whether the date range applies to Date, Transaction Date, Created, or Updated |
| Date range | Predefined rolling ranges or a custom from/to window |
| Status | Filter by reconciliation status: Paid, Reconciled, or Unreconciled |
| Columns | Show or hide individual table columns |
Table columns
Section titled “Table columns”| Column | Description |
|---|---|
| Number | Auto-generated reference number |
| Status | Reconciliation status of the entry |
| Description | A description of the transaction |
| Date | The date the entry was recorded |
| Transaction Date | The date the underlying cash movement occurred |
| Amount | The transaction amount |
| Currency | The currency of the transaction |
| Name | The name associated with the entry |
| Notes | Any additional notes |
| Client | The linked client, if applicable |
| Client Contact | The linked client contact, if applicable |
| Profile Name | The staff member associated with the entry |
| Tax Code | The tax code applied |
| Tax Rate | The tax percentage |
| Tax Amount | The calculated tax amount |
| Created | When the entry was created |
| Updated | When the entry was last modified |
Adding an entry
Section titled “Adding an entry”- Click the + button in the top right of the table.
- Fill in the entry details in the drawer that opens.
- Click Save.
Editing an entry
Section titled “Editing an entry”- Click the pencil icon on the row you want to edit, or click the row to open the detail drawer.
- Update the fields as needed.
- Click Save.
Deleting an entry
Section titled “Deleting an entry”- Click the trash icon on the row you want to delete.
- Confirm the deletion in the confirmation dialog.
Deleting a cash book entry also reverses the associated journal entries.
Scheduling a report
Section titled “Scheduling a report”Click the Schedule icon in the table header to export or schedule a delivery of the current filtered view.